This online version of the minutes includes link to all
appendices in .pdf.
In addition to this online version, the minutes (without
appendix) are attached as a .pdf file.
TThe individual appendix files can be downloaded below under
each item in pdf format.
1.. OPENING PROCEEDINGS
President Rudolf Staiger opened the 42nd General Assembly welcoming all
delegates to Hanoi, Vietnam and to this first General Assembly of his term
of presidency. The President expressed his gratitude to members and
delegates for their participation. He acknowledged the hard and successful
work of the local organisers from Vietnam Association of Geodesy,
Cartography and Remote Sensing (VGCR) and the FIG office.
The President welcomed the immediate past president, Chryssy Potsiou and
noted several greetings and apologies that were received from member
associations and other members.
The President noted that again this year there had been visa issues
especially with Nigerian participants despite the very big work done by
VGCR. He explained that FIG and a local association can assist the visa
process, but they cannot affect the final decisions of the embassies.
2. ROLL CALL
FIG Director Louise Friis-Hansen took the roll call. The roll call was
done for member associations only. A list of member associations that were
not allowed to vote was published and posted on the FIG Web site on 15
April. Some associations have after this date settled their arrears.
The Nigerian member associations NIS and NIQS and the affiliate member
SURCON were present at the General Assembly but asked to be listed
not-present in the roll call due to their dissatisfaction with the visa
process.
58 member associations out of 105 were officially present at this session
which is more than one third of the membership needed for the General
Assembly to be constitutionally valid.
Appendix to items 2 & 24:
Roll call
including information on attendees, the number of votings per member
associations and members not allowed to vote at the General Assembly because
of unpaid membership fees for 2018 and earlier.
Motion: That members present are recorded in the minutes.
Decision: The motion was adopted.
3. APPOINTMENT OF TELLERS
The General Assembly shall appoint two persons as tellers for the entire
General Assembly. The tellers will represent the member associations
hosting the current and the following General Assembly
- Mr Hoang Kim Quang, Vietnam Association of Geodesy - Cartography - Remote Sensing,
Vietnam VCGR
- Mr Roelof Keppel, Geo-Information Netherlands - GIN
Motion: That the General Assembly appoints
Mr Hoang Kim Quang from Vietnam Association of Geodesy - Cartography
- Remote Sensing, Vietnam and Mr Roelof Keppel, Geo-Information Netherlands as tellers for
this General Assembly.
Decision:
4. ADOPTION OF THE AGENDA
The General Assembly was announced
through the newsletter and on FIG web site, and the Agenda for the General
Assembly was also published on the web site and sent by email to all
members.
Motion: That the agenda be adopted.
Decision: the motion was adopted.
5. ADOPTION OF THE MINUTES OF THE 41st
GENERAL ASSEMBLY
The minutes have been circulated previously.
Appendix to item 5:
Minutes of the General
Assembly in Istanbul, Turkey May 2018, without appendices.
Motion: That the minutes be adopted as recorded.
Decision: The motion was adopted.
6. MEMBERSHIP
6.1 Admittance of new Member Associations
FIG has received one application for membership
since the agenda was distributed and since the 401st General Assembly. This
application was discussed at the FIG Council meeting on 20 April and council
decided to bring this application forward to the General Assembly.
MA10135-American Association for Geodetic Surveying
American Association for Geodetic Surveying, US has
applied for association membership. The association was established in 1981.
Their total membership is 100 members + student memberships. American
Association for Geodetic Surveying, US fulfils the criteria of FIG Member
Association.
Appendix to item 6.1:
Motion: That the General
Assembly admits American Association for Geodetic Surveying, US to become a
member of FIG.
Decision: The motion was adopted
6.2 Other Member Association Issues
No other member association issues since the General Assembly in Istanbul May 2018 to report.;
Motion: That the General Assembly notes the update.
Decision: The motion was adopted
6.3 Expulsion of member associations
Subscriptions of following member associations are more than three years
in arrears:
- Colegio de Ingenieros Topógrafos de Costa Rica, MA-10019
- Union of Surveying Engineers of Serbia, MA-10072
- Cyprus
Association of Property, MA-10111
- Distinctive Engineering Group, Rwanda, MA-10125
The General Assembly has power to expel from the Federation any member
association whose fees are in arrears and shall under normal circumstances
expel any member association whose fees are three years in arrears. (Article
4.3 of the Statutes). The FIG office has sent information to these
associations informing that if their membership fees are still in arrears at
the time of the General Assembly the General Assembly shall expel the above
member associations in Hanoi.
After acceptance of new member associations and before expulsions the
number of FIG member associations is 106 from 91 countries.
Motion: That the General Assembly expels:
- Colegio de Ingenieros Topógrafos de Costa Rica, MA-10019
- Union of Surveying Engineers of Serbia, MA-10072
- Cyprus
Association of Property, MA-10111
- Distinctive Engineering Group, Rwanda, MA-10125
If no payment has been received before the General Assembly takes place.
Decision: The motion was adopted.
Between the two General Assemblies in Hanoi, FIG office received payment
from Association des Géomètres et Topographes du Burkina (AGT-B), Burkina
Faso, MA- 10014, and they were therefore reinstalled during the 2nd session
of the General Assembly
6.4 Suspended status 2019
In accordance with its administrative measures, FIG
Council, has deferred to continue for 2019 the issuance of a membership
subscription invoice to the following members and FIG Council deem their
membership to be in suspension:
- the Order of Syrian Engineers and Architects, OSEA as all efforts to
maintain contact with them has not yielded results and will deem their
membership in suspension giving due consideration to its internal
situation.
- Licensed Surveyors Association in Palestine
Public Union, Ukrainian Society for Geodesy and Cartography, MA-10088 has
paid their membership fee and has now returned to normal membership status.
The situation with these associations will be reconsidered by Council
again in 2020.
Motion: That the General Assembly notes the members with
suspension status.
Decision: The motion was adopted.
6.5 Other membership issues
6.5.1 Affiliate members
There have been there applications for affiliate membership
since the General Assembly 2017.
The council has expelled the following affiliate members because of
unpaid membership subscriptions:
- Office of the Surveyor General, Namibia, AF-20013
- General Direction of Land Registry, mapping and Cadastre,
Benin, AF-20055
- Scientific-Production Center of Land Cadastre, Kazakhstan, AF-20061
General Commission for Survey (GCS), General Directorate of Geodesy and
Land Survey (GLS), Saudi Arabia (AF-20050) has resigned, because in 2018
they were approved as member association by the General Assembly.
After these changes the number of Affiliate members is 44 from 40
countries.
6.5.2 Corporate members
FIG Council has admitted the following Corporate Member:
FIG Council has expelled the following member due to lack of payment of
membership fee:
- Innovation for Trading and Contracting, Egypt, CM-30058
- DataLife Environmental Services, Nigeria CM-30059
After these changes the number of corporate members is now 27.
NEH Vietnam CM-30056 – paid their membership fees during the Working Week
as was reinstalled as corporate member.
6.5.3 Academic members
FIG Council has admitted one application to become Academic
member since the General Assembly 2018:
- British Columbia Institute of Technology (BCIT), Canada - AC-40151
The council has expelled the following three Academic Members due to lack of
payment:
- Kaduna Polytechnic University, Nigeria, AC-40137
- Federal University of Technology, Nigeria AC-40139
- Tafe NSW - Riverina Institute, Australia AC-40148
The payment structure of the Academic Members was changed in 2013 so that
Academic Members would be invoiced every 4 years instead of every year. The
four-year payment will reward the members with a 50% discount. Academic
members were invoiced in 2014, and again in 2018.
The number of Academic Members after these changes is 83 from 50
countries.
Kwame Nkrumah University of Science and Technology, Ghana, AC-40136 paid
their membership fee and were reinstalled as academic member.
6.5.4 Correspondents
The number of correspondent members is still 4.
Motion: That the General Assembly notes the actions that the
Council has taken with other membership matters.
Decision: The motion was adopted.
7. PRESIDENT’S REPORT
President Rudolf Staiger has prepared the President’s report on the
activities of the Federation since the General Assembly in Istanbul, Turkey,
may 2018.
Appendix to item 7:
-
President’s report
- hand-outs of the
presentation
Motion: That the General Assembly accepts the President’s report.
Decision: The motion was adopted.
8. APPOINTMENT OF HONORARY PRESIDENT
The Technical Chamber of Greece has sent FIG Council a proposal that it
makes a nomination to the General Assembly of appointing Prof. Chryssy
Potsiou, the immediate Past President of FIG as an Honorary President of the
Federation. The letter is attached as appendix to agenda item 8. FIG Council
has decided to bring forward this proposal to the General Assembly, noting
that Chryssy Potsiou fulfills the criteria for an Honorary President and her
achievements as the President have contributed the Federation to extend that
she deserves to be appointed as a FIG Honorary President
Appendix to item 8:
Motion: That the General Assembly appoints Chryssy Potsiou as FIG
Honorary President.
Decision: The The motion was adopted. FIG President Rudolf Staiger presented a FIG Certificate and the special FIG Gold Pin to Chryssy Potsiou, and thanked her for her steady work over many years, since 1983, but especially during the past four years 2015-2018 as President of FIG.
9. APPOINTMENT OF CHAIR FOR FIG COMMISSION 4, 2019-2022
In 2018 at the General Assembly, the Chairs for the commissions 1, 3, 5,
6, 7, 8, 9 and 10 were elected and the Chair of commission 2 appointed. At
the time of the General Assembly 2018, there were no candidates for the
position of chair for FIG Commission 4. The General Assembly decided that
Council in consultation with the commission would find a suitable candidate
during the months following the General Assembly. FIG Council has appointed
Prof. Dr. Mahmud Mohd Razali, Malaysia.
Appendix to item 9.1:
The
nomination from PEJUTA, Malaysia
Motion: That the General Assembly records the
appointment of Prof. Dr. Mahmud Mohd Razali, Malaysia as Chair of FIG
Commission 4 for the term 2019-2022.
Decision: The motion was adopted.
10. FIG COUNCIL WORK PLAN 2019-2022
The Council has prepared the FIG Council Work Plan for 2019-2022.
Together with the Commission Work Plans the Council Work Plan will form the
FIG Work Plan for the next four years. The proposal for the Council Work
Plan 2019-2022 is attached to the minutes and is based on preparations made
in one Council seminar in September 2018, ACCO meeting and Council meeting
in January 2019. The Council Work Plan has been coordinated with the
Commissions', Networks', Task Forces’ and Permanent Institutions’ Work
Plans.
President Staiger will present the Work Plan at the meeting. The
Council has also decided on responsibilities of individual Council members.
This list is included as an appendix to the Council Work Plan. An up-to-date
list will always be available on the FIG web site.
Appendix to item 10:
Motion: That the General Assembly adopts the Council Work Plan for
2019-2022.
Decision: The motion was adopted.
11. REPORT OF THE PRESIDENT OF THE FIG FOUNDATION
2018-19 AND WORK PLAN 2019-2020
Mr. John Hohol, President of the FIG Foundation has prepared a report on
the FIG Foundation activities from MAY 2018 to March 2019. He made a
brief report orally at the General Assembly. Mr John Hohol also gave a
short report on the planned activities for 2019-20.
Appendix 11:
Motion: That the General Assembly:
- adopts the report of the President of the FIG Foundation and
records its thanks to the President and members of the Board of
Directors of the FIG Foundation for their past year’s work;
- adopts the plan for the term 2019-2020
Decision: The motion was adopted.
12. TASK FORCE ON FIG AND THE SUSTAINABLE DEVELOPMENT
GOALS
The Council has established two new Task Forces for
2019-2022. The first Task Force will focus on FIG and the Sustainable
Development Goals. This Task Force is chaired by Ms. Paula Dijkstra from the
Netherlands. The Task Force has organised a session in the technical
programme at the Working Week. Members of the Task Force will be appointed
by the Council and brought to the General Assembly for endorsement.
Appendix
to item 12: Hand-outs
of presentation
Motion: That the General Assembly records the Council’s decision
of establishment of the Task Force on FIG and the Sustainable Development
Goals, appointment of Ms. Paula Dijkstra to chair the Task Force and its
terms of reference for information.
Decision: The motion was adopted.
13. TASK FORCE ON FIG GOVERNANCE
This second Task Force will be an internal Task Force focusing on an
evaluation and proposal of potential changes of the current FIG Governance.
This Task Force is chaired by Vice President Diane Dumashie from United
Kingdom. Its work will be based on the results from the previous Task Force
on Commission Structure. At the General Assembly in 2018 an outline of terms
of reference based on the results from the Task Force on Commission
Structure were presented by Vice President Mikael Lilje, and the General
Assembly 2018 decided to leave the decision how to take this work onwards to
the new council. This Task Force will in contradiction to the former Task
Force not only focus on the structure of the commissions. It will
furthermore investigate the entire structure of the federation. The Task
Force will have its first meeting in Hanoi where members of the Task Force
will be appointed by the Council and brought to the General Assembly for
endorsement.
Appendix to item 13:
Hand-outs
of presentation
Motion: Force on FIG Governance, appointment of Vice President Dr.
Diane Dumashie to chair the Task Force and its terms of reference for
information.
Decision: The motion was adopted.
14. FIG NETWORKS - REPORT FROM 2018-19 AND PLAN FOR THE
TERM 2019-2022
14.1 Young Surveyors Network
FIG Young Surveyors Network is for the term 2019-2020 chaired by Ms.
Melissa Harrington, New Zealand. She gave a status report on the
activities of Young Surveyors Network and presented the Work Plan for the
Young Surveyors Network.
Appendix to item 14.1:
Hand-outs of
presentation of report 2018-19 and work Plan 2019-2020
Motion: that the General Assembly notes the report and work plan,
and thanks all the many active Young Surveyors.
Decision:
The motion was adopted
14.2 Standards Network
The chair of the Standards Network David Martin was not able to attend,
and therefore the report to the General Assembly of the activities 2018-19
and the Work Plan 2019-2022 was included in the report under item 16.1.
Motion: That the General Assembly records the report from the
Network and records its thanks to the Chair of the Task Force and its
members.
Decision: The motion was adopted under item 16.1
14.3 FIG Regional Capacity Development Networks
The chairs of the two networks gave a report on the status of the
networks and the Work Plans for the term 2019-2022:
- Africa Network (Jennifer Whittal)
- Asia/Pacific Network (Rob Sarib)
Appendix to item 14.3 –
Motion: That the General Assembly records the report from the
networks and records its thanks to the Chair of the Task Force and its
members.
Decision: The motion was adopted
15.
FIG COMMISSION WORK PLANS 2019-2022
The Commission Chairs have prepared their Commission Work Plan for
2019-2022 based on discussions at their Commission meetings at the FIG
Congress in Istanbul. After Istanbul the Work Plans have been coordinated
with the Council Work Plan and with other Commission Work Plans at the
meeting of Commission chairs and the FIG Council in January 2019.
All Commission Work Plans have now been finalised and synchronised with
the Council Work Plan and were presented for the General Assembly for its
approval in Hanoi in April 2019.
At the General Assembly 2 hours were reserved for the
members to discuss the Work Plans and Commission activities with the
Commission Chairs chaired by FIG Vice President Orhan Ercan
Appendix to item 15: Commission reports:
Hand-outs of presentations:
Commission 1, 2, 7, 8, 9
Hand-outs of presentations:
Commisison 3, 4, 5, 6, 10
Motion: That the General Assembly adopts the reports of the
Commission Chairs and records its thanks to the chairs and other officers of
the Commissions for their ongoing contributions.
Decision: The motion was adopted. Several delegates raised
relevant issues, and the commission chairs noted the comments and questions
for their further work. Vice President Orhan Ercan thanked for the
engagement and participation and encouraged the delegates to participate in
the commission meetings during the Working Week for more elaborate
discussions.
16.
FIG PERMANENT INSTITUTIONS - REPORT 2018-19 AND WORK PLAN 2019-2022
16.1 1.1. International Office of Cadastre and Land Records (Office
International du Cadastre et du Régime Foncier) OICRF
Prof. Dr. Christiaan Lemmen, Director of OICRF has prepared a report on
the OICRF activities since the General Assembly in Istanbul and the Work
Plan for the coming term 2019-2022 for OICRF. He will make a short report to
the General Assembly.
Appendix to item 16.1:
Report from the International Office of
Cadastre and Land Records (Office International du Cadastre et du Régime
Foncier) OICRF and plan for the coming term 2019-2022.
Hand-outs of presentation
Motion: That the
General Assembly adopts the report and records its thanks to the members of
OICRF for their past year’s work and contribution.
Decision: The motion was adopted.
16.2 International Institution for the History of Surveying and
Measurement, Permanent Institution of FIG
Mr. Jan de Graeve, Director of the IIHSM, Mr John Brock and Mr Jim Smith
have prepared a report on the IIHSM activities since the General Assembly in
Istanbul, and the Work Plan for the coming term. Mr John Brock presented a
short oral report to the General Assembly.
Appendix to item 16.2:
Report from the International Institution
for the History of Surveying and Measurement, Permanent Institution of FIG
and plan for the coming term 2019-2022.
Motion: That the General Assembly adopts the report and records
its thanks to the Director and the members of the permanent institution for
their past year’s work and contribution.
Decision: The motion was adopted.
17. FIG ACCOUNTS FOR 2018, AUDITOR’S REPORT AND
BUDGETS 2019-2022
FIG President Rudolf Staiger (in his former role as Vice President
responsible for the finances) presented the report to the General
Assembly. This report includes the auditor’s report from 2018, official
accounts (income statement 2018) and balance sheet 31 December 2018, a
summary of 2018 accounts, an updated budget for 2019 and proposals for
budgets 2020-2022 and proposal for membership fees for member associations
in 2021.
Appendix to item 17:
Report on Financial Issues (including 2018 accounts and budgets
2019-2022) (to be added)
Annexes:
Motion: That the General Assembly
- adopts the audited accounts for 2018,
- adopts the Finance Report, and
- adopts budgets for 2019–2022
Decision: The motion was adopted.
18.
SUBSCRIPTION RATES FOR 2021
The General Assembly has to set levels of fees for member associations
two years in advance of the year in which they become payable. Fees are
payable in respect of each individual member up to a maximum of 5,500
members. The membership fee structure was changed in 2009. Membership fees
have been discussed as part of the finance report, appendix to item 17.
The 2018 General Assembly approved membership fees for 2020 as follows:
| |
Per capita fee |
Minimum fee |
Maximum fee |
| 2019 |
€ 4.80 per member
up to a maximum of 5,500 members
Member associations from countries listed by the World Bank as
low-income economies or lower-middle-income economies shall pay
€ 2.40 member up to a maximum of 5,500 members. |
25 members or € 50
(whichever is greater) |
5,500 members (€ 26,400) |
The World Bank lists of the low-income economies and the
lower-middle-income economies are available at:
http://data.worldbank.org/about/country-classifications/country-and-lending-groups
The General Assembly decided in 2017 to increase subscription fees with
8% for 2019 after subscription fees have been kept at the same level for the
years 2012-2018. In 2018 the General Assembly agreed to keep the level from
2019 for the 2020 subscriptions, and Council suggest keeping this same rate
for 2021.
Motion: That the General Assembly adopts following membership fees
payable by member associations in 2021:
| |
Per capita fee |
Minimum fee |
Maximum fee |
| 2020 |
€4.80 per member up to a
maximum of 5,500 members
Member associations from countries listed by the World Bank as
low-income economies or lower-middle-income economies shall pay
€2.40 per
member up to a maximum of 5,500 members. |
25 members or €50 (whichever is greater)
|
5,500 members (€26,400)
|
Decision: The motion was adopted.
19.
NEW FIG PUBLICATIONS
Three new publications will be presented at the FIG Working Week 2019.
Motion: That the General Assembly records the publications for
information and records its thanks to editors and authors of these
publications.
Decision: The motion was adopted.
20. CO-OPERATION WITH THE UNITED NATIONS AND THE WORLD
BANK
Since the 41st General Assembly, FIG has continued to collaborate with
the World Bank and various agencies and structures within the United
Nations.
The main activities in the co-operation with the United Nations and the
World Bank during this period have been:
Participation to FAO and the Voluntary Guidelines, VGGT.
At FIG Congress three special sessions, one of them being the FIG Academic
Forum, were organised. The other two sessions covered a special session on
Land Consolidation and a session on VGGT
At the FIG Working Week 2019 there will be three sessions and one Master
Class in cooperation with FAO: FFIG Academic Forum, a session on Technology
Contribution to Improve Tenure Governance, session on Strengthening
Democratic Spaces to Balance Societal Priorities in Spatial Planning and a
Master Class: Learning Session on the Use of Technology.
Participation to Global Land Tool Network GLTN:
- Lead of Global Land Tool Network Professional Cluster 2016-18,
- Participation in the GLTN International Advisory Board
- STDM workshop in cooperation with FIG Young Surveyors
- Participation in the Partners Meeting
- Co-chair of the Land Tool Network Professional Cluster 2019-2020
together with Arab Union
- Participation in the GLTN Steering Committee
- Special sessions in the Working Week technical programme
UN-Habitat/GLTN-Young Surveyors Volunteer Community Surveyor Programme
VCSP.
VCSP is an innovative volunteer program that is a powerful driver for both
social impact and professional development. The VCSP leverages on the
skills, experience, talents and education of young surveyors, matches this
competence with the needs of GLTN, particularly in GLTN’s county level
implementation plans and programs. 13 Young Surveyors from Senegal, Nigeria,
Nepal, New Zealand Uganda, England, Namibia, Australia and Zimbabwe have
successfully been working on GLTN Projects for 2-4 weeks in DR Congo, Kenya,
Nepal, Uganda, Philippines and Zambia.
Participation to the work of UN-GGIM
- UN-GGIM-Geospatial Societies – Member (Previously Joint Board of
Spatial Information Societies JB-GIS)
- Expert Group on Land Administration
- Associate member of Sub-committee on Geodesy
- Participation at the Eights Session of the United Nations Committee
of Experts on Global Geospatial Information Management in New York, USA,
August 2018
- Participation at UNGGIM WGIC – Inaugurate World Geospatial Congress
in Dequing, China
Participation to the work of the International Committee on Global
Navigation Satellite Systems (ICG)
Participation to UN-OOSA, Co-chairing WG-D
Cooperation on Reference Frame in Practice Seminar, Pre-event at FIG Working
Week 2019
Participation at the World Bank Conference in March 2019.
World Bank and FIG have organised two special sessions at the FIG Working
Week 2019.
Motion: That the General Assembly adopts the report on the
co-operation between FIG and the United Nations, its agencies and the World
Bank and records its thanks to all those who have contributed to this
co-operation
Decision: The motion was adopted.
21. LIAISON WITH INTERNATIONAL PROFESSIONAL
ORGANISATIONS
The Joint Board of Spatial Information Societies JB-GIS was formally
established during the FIG Working Week in Cairo in 2005. The name was in
2017 changed to UN-GGIM-Geospatial Societies. The Geospatial Societies meet
annually during the United Nations Committee of Experts on Global Geospatial
Information Management meetings. The meeting of UN-GGIM-GS in 2018 was held
in August 2018. Some of the Geospatial Societies also met in Dequing, China
at the UN-GGIM WGIC.
FIG has collaborative MoUs with a number of the organizations who are
part of the Geospatial Societies
FIG has further bilateral agreements of co-operation with several other
international associations like ISM, IFHP, CIB, ION, ICEC, FIABCI, IFHS,
PAIGH and PAQS.
In November 2018 FIG held its 140 anniversary and Hand Over event in
conjunction with TUFE – a High-Level International Conference organised by
the Technical Chamber of Greece in cooperation with the International
Federation of Surveyors, the Working Party for Land Administration of the
United Nations Economic Commission for Europe, the International Union of
Architects (Greek Section) and the European Council of Civil Engineers. At
this conference a cooperation agreement between FIG, The Union of Architects
and the Council of Civil Engineers were signed.Report:
http://fig.net/news/news_2018/11_cooperation_FIG_UIA_ECCE.asp
FIG is represented in the International Construction Measurement Standard
Coalition by Chair of FIG Commission 10, See Lian Ong who has been appointed
chair of the Standard Setting Committee. FIG is represented in the Trustee
Board by the President.
FIG is represented in International Land Measurement Standard Coalition
by Mr. Maurice Barbieri.
FIG is member of the Ethics Standard Committee
FIG is a member of the International Council for Science (ICSU) and is
working together with ISO and International Valuation Standards Committee
(IVSC) on standards.
Again in 2019 there were various activities around the world celebrating
Global Surveyors day on 21 March 2019
Motion: That the General Assembly records the report on the
liaison with other international associations.
Decision: The motion was adopted.
22. DECISION ON THE VENUE FOR FIG WORKING WEEK 2023 -
PRESENTATION OF CANDIDATE
The FIG Working Weeks are organised by FIG together with a local member
association. FIG will together with the local member association have full
responsibility of the arrangements and of the financial result. This offers
FIG better opportunities in terms of organising events and generating
revenue. Therefore, the Council has to ensure that all candidates are aware
of the role of FIG and split of responsibilities for organising the Working
Week. This General Assembly will decide on the host for the 2023 Working
Week.
The FIG Council has received only one bid to host the FIG Working Week
2023, and FIG Council thanks NSPS for their special engagement and
contribution to FIG.
The Council has discussed the incoming bid, and has evaluated it based on
the considerations, as laid out in the invitation documentation:
- Rotation of the conferences (region);
- Country (hosting of earlier FIG events, experience);
- Member association (its activeness, commitment to FIG and the
Working Week, execution ability for local association);
- Supporting organisations (local support to the Working Week,
governmental support, financial support, general support);
- Host city (characteristics and interest from congress programme
point of view, host city attractiveness, host city offerings);
- Venue (price/affordability, location of venue, internet availability
suitability of rooms, size of venue, structure and layout of the venue,
catering, value for money, hotels nearby facilities for exhibition);
- Accessibility (flight connections, several access possibilities,
security, visa issues, air fare to destination);
- Safety and security (political stability, airport safety, city
safety, political stability in the country - rating must be 3 or
higher);
- Proposed dates (must meet FIG requirements, Following FIG statutes,
practical dates, availability of venue, other conferences at the same
time)
- Technical programme (coverage of all FIG Commissions, potential
partners, originality, special ideas);
- Technical tours (coverage of all FIG Commissions, originality, ideas
proposed);
- Social programme (attractiveness and variety, proposals for dinners,
attractiveness of offered dinners, proposals for tours, is the programme
following the overall FIG concept);
- Attendance (expectation of international, regional and local
attendance, realistic number of international and national
participants);
- Finances (estimate of surplus and financial risks, realistic fees
proposed, fees in an acceptable price range, difference between
international and national fees, realistic budget, estimated revenue);
- Sponsorship (estimate sponsorship and exhibition income, proposed
income, how realistic is proposed income, local sponsor offerings,
sponsor interest to conference);
- Why host (reason for hosting);
- Objectives and outcomes (thought through why conference should be
held at destination, difference to other destinations, short term
outcome, long term outcome);
- Suggested theme (thought of possible theme that fits to
local/regional situation);
- Events organised in the past three years (how experienced is the
host in organising events)
- Major events planned in the proposed city (many events might
affect the price level):
- Initiatives for sustainable conference environment (is host city,
venue and local host paying attention to environmental issues);
- New initiatives or activities (originality – but within the overall
FIG concept)
- What legacy to leave locally from the Working Week (with host,
hosting city, for the surveying community)
The Council has made the conclusion that NSPS is well prepared and able
to host the Working Week in the proposed city, Orlando, Florida, USA,
organised by National Society of Professional Surveyors (NSPS)
The General Assembly is recommended to read the bid
carefully.
At the session the candidate gave a 15 min. presentation
of its proposal and framework of the Working Week and its bid.
Since only one bid has been submitted and it fulfils the criteria, FIG
proposed to General Assembly to adopt the bid. This will be done at the
second General Assembly on 26 April. In case one or more members prefer a
blind vote they were asked to inform Council either prior the General
Assembly to Director Louise Friis-Hansen,
lfh@fig.net or during the Working Week to the President or Director of
FIG and the latest on 26 April before the start of the General Assembly at
9:00.
A total of 57 delegates attended this President’s Meeting. This years
meeting was organised differently from previous years. At the beginning of
the meeting Jean-Yves Pirlot presented some of the discussion points that
were included in the FIG Member Association, Regional Bodies and Regional
Networks Forum. FIG President Rudolf Staiger thanked Jean-Yves Pirlot and
the participants of the Forum.
There was general agreement that the structure with the Forum and the
Presidents Meeting is good. There was also agreement to the change of time
of the Presidents Meeting from the morning of the second General Assembly to
the last afternoon of the technical programme.
